Free minds, focused on what truly counts.

Most membership systems record what happened. Milenia also helps you change what happens next.

Recording a payment is the quick part. The hours go into finding out who has paid, who hasn't, and reminding them, again and again. That is especially true for organizations run by volunteers, where nobody has fixed hours for chasing money.

So Milenia matches the payments, shows who is behind, and sends the reminders for you, by email and WhatsApp. It also keeps you in touch with members through newsletters and event invitations, because staying in touch is what keeps members loyal.

That makes Milenia more than accounting software. Our aim is to help your organization get the most out of its potential income.

No. Milenia does it for you.

Milenia automatically sends friendly reminders by email, with WhatsApp optional: for example, 7 days before the due date, on the due date, and after the due date if payment is still missing.

Less chasing. Fewer missed payments. More predictable income.

You always have a clear overview of who has paid, who is due, and who still needs attention, without having to check bank statements or maintain manual reminder lists.

Milenia automatically matches payments when you import your bank statement.

It recognizes members using their bank account, member number, or name. Only payments with no clear description from an unknown account need to be linked manually.

Once you link that account to a member, Milenia remembers it and automatically matches future payments from the same account.

Import once. Milenia does the matching for you.

Potentially hours every month, reduced to seconds.

Checking payments and reminding members can mean hours of back-and-forth, especially when you manage hundreds or thousands of contributions. With Milenia, simply import your bank statement and payments are matched and processed automatically in seconds.

If your bank supports an API connection, payments can be updated automatically, so there is no manual importing at all.

No spreadsheets. No checking payments one by one. No chasing members manually.

From dozens of hours of work to less than 30 seconds. Especially for volunteer-run organizations, that means less administrative work, fewer mistakes, and less risk of missed income.

Yes. Everything is clearly recorded.

Milenia shows each member's payment history and current payment status, so you can instantly see what they have paid, what is due, and what is still open.

Members can see their own payment records too. So there is no more confusion when someone thinks they already paid but the payment has not been recorded yet.

One clear ledger for your organization and your members, so everyone sees the same records.

No problem. Milenia handles different payment habits automatically.

Some members pay neatly every month on time. Others prefer to pay several months at once, pay early, or simply pay whenever it suits them.

Milenia matches the payment to the right months, even when the member pays multiple months in one transfer or writes "Sep, Oct, Nov" in the description.

Whether members pay regularly or on their own schedule, Milenia keeps their payment records accurate.

Everything they need to know about their payments, without asking you.

Each member can clearly see when they paid, how much they paid, which months it covered, and whether anything is still due.

No more messages to the treasurer asking, "Did my payment arrive?" Everyone has a clear and up-to-date payment history in one place.

Yes. Milenia is built for real-life payment habits.

Sometimes a member's payment comes from a spouse, parent, or another family member. Milenia can detect this and link that person to the member, so future payments from the same account are automatically matched to the right member.

Cash payments are easy too. The treasurer can record the payment, including a note, so it becomes part of the member's payment history.

Different people can pay. Different ways to pay. Milenia keeps it all connected.

Annual plans start as low as €1.60 per member per month and less as your organization grows.

Milenia is built to help you protect and maximize your member income through accurate payment tracking, clear controls, and automatic reminders that encourage members to pay on time.

You get automatic payment matching, reminders, payment controls, reporting, and a member portal, all designed to reduce missed payments, mistakes, and manual work.

For the amount of work you save and the income you can protect, Milenia offers very strong value. What used to take hours of manual administration can be handled automatically, giving your organization more time to focus on its members.

Less work. Better control. More potential income protected.

For organizations with more than 1,000 members, we provide a tailored organizational price.

Privacy and data protection are built into Milenia from the start.

Milenia only collects the data needed to run the service. Access is controlled by user roles, and important actions can be recorded for accountability.

Your members' payment and personal data stay protected and are only accessible to authorized users.

Read our privacy and GDPR overview.